Join Our Team

The Development Manager is primarily responsible for, fundraising, and fiscal activities for our privately-funded clinic including: donor database management, communications support, social media and website support, foundation grant management, and fundraising events. As the role expands, additional responsibilities may include administrative and logistical support for donor relations and Board of Directors communications. The Development Manager reports to and supports the Executive Director in donor cultivation and retention activities.

This is a part-time, non-exempt position starting at 20 hours per week, with potential to turn into a full-time exempt position based on job performance and revenue generation. This role has a lot of variety day to day, and can be flexible with in-person and/or remote hours, which may also include evenings and weekends when supporting fundraising events. Competitive salary based upon experience, paid holidays and generous PTO. Full medical, dental, vision, and 403b are available if and when this turns into a full-time position.

DUTIES AND RESPONSIBILITIES

• Maintain relevant fundraising tracking systems for scheduling, analysis and reporting purposes.

• Ensure accurate and timely entry of all gifts, pledges and contacts.

• Ensure accurate lists for communications, acknowledgement, analysis and planning.

• Provide administrative and logistical support to Executive Director with respect to donor relations activities including: donor cultivation, donor acknowledgement, annual report, and end of year appeal.

• Participate in planning, promotion and execution of fundraising events.

• Develop and coordinate grant applications and reports to foundations and corporations.

• Complete monthly reconciliations

• Contribute to a positive and motivating work environment for volunteers and staff.

• Other administrative support duties as assigned

QUALIFICATIONS AND EXPERIENCE

• 3 - 5 years development/fundraising in a non-profit environment or equivalent skills

• Highly organized and detail-oriented; ability to manage multiple priorities and tasks efficiently and professionally.

• Highly developed interpersonal skills and ability to work effectively with paid staff and volunteers.

• Genuine passion in caring for the underserved and inspiring civic engagement.

• Commitment to the mission and values of Clinic by the Bay and Volunteers in Medicine.

• Excellent communication skills (written and verbal).

• Proficiency in Microsoft Office (Word, Excel) and Google Workplace applications.

• Demonstrated ability to maintain confidentiality of privileged information at all times.

• Punctuality and professional appearance.

• Experience with donor database and/or customer relations and/or website management systems (e.g. Bloomerang, Network for Good, Squarespace) is highly desirable.

• Speaking Spanish is a plus.

Clinic by the Bay is looking for a Dental Assistant/Patient Coordinator who will collaborate with our dental director and volunteer dental team in providing high-quality dental care and assist in supporting medical patients with accessing and following up with referrals in the community. The candidate must demonstrate effective communication and interpersonal skills, with fluency in both English and Spanish. In addition, the ability to stay organized and efficient is essential, as this position involves regular multi-tasking and continuous follow-up with patients, providers, referrals, and outside agencies.

Duties &Responsibilities:

The Registered Dental Assistant will assist the dentist in the provision of high-quality care with the scope of service consistent with accepted standards of care for dental assistants. Approximately 75% of the 20 hour week will be dedicated to dental patient care and 25% will be dedicated to administration tasks of coordinating dental and medical referrals.

Dental Assisting responsibilities:

● Acts as a liaison with volunteer dentists, hygienist, and assistants, especially related to clinical operations

● Prepares and maintains dental instruments, supplies and equipment; prepares the operatory for the patient visit

● Seats patient in chair and explains procedures to be performed; Collects and records patient health histories

● Sets up instrument tray containing instruments, suction, gauze and other required supplies. Prepares dental materials for prophylaxis, SRP, composite, amalgam, extraction procedures. Manages the patient during dental procedures and assists in the prevention and management of dental emergencies. Provides active chairside assistance; transfers instruments as appropriate for four-handed dentistry; anticipates the dentist’s needs

● Takes and prepares radiographs using digital intraoral sensors (Dexis Sensors) and following proper radiation safety precautions

● Assists with taking intraoral photos with intraoral camera

● Assists with dental charting and note taking in Curve Dental Software

● At the conclusion of the procedure, assists patient, clears work site of instruments and other materials; follows proper infection control protocols and prepares the operatory for the next patient

● Performs, monitors and records all sterilization activities. Maintains proper aseptic techniques necessary with dental equipment; maintains and properly sterilizes instruments; help to manage the dental office infection control plan to meet OSHA, CDC and ADA standards

● Routinely cleans, disinfects and restocks operatories

● Maintain and inventory dental supplies and works with Dental Director to reorder as necessary; track and verify invoices.

● Performs miscellaneous duties within Clinic by the Bay as assigned

Patient Coordinator Responsibilities:

● Provide Case Management services and Referral services for clinic patients based on our established clinic protocols.

● Provide administrative and logistical support for the clinic with Spanish interpretation, and reception coverage.

● Responsible for the maintenance and upkeep of scanning patient documents.

● Review and process requests for the release of all medical records under the supervision of clinic management.

● Other administrative and clinical support duties as assigned by clinic management.

Qualifications:

● Bilingual in Spanish and English

● 1 - 2 years work experience or equivalent skills.

● Self-motivated and flexible

● Understanding of non-profit settings preferred. Genuine passion in caring for the underserved and inspiring civic engagement. Commitment to the mission and values of Clinic by the Bay and Volunteers in Medicine

(https://www.clinicbythebay.org/about)

● Proficiency in Microsoft Office (Word, Excel), Google suite and familiarity with database management systems and effective communication skills in both English and Spanish is required. Strong people skills and ability to work effectively with multi-disciplinary paid staff and volunteers.

● Highly organized and detail-oriented; ability to manage multiple tasks, projects, and priorities effectively and professionally. Demonstrated ability to always maintain confidentiality of privileged information. Punctuality and professional appearance.

Education: Registered Dental Assistant (RDA) certification is not required but would add to a candidate’s application

● Current CPR certificate

● Current Infection Control Certificate

● Current Dental Practice Act Certificate

● CA Radiation Safety Certification (not required but highly recommended)

Salary and Benefits: Salary is negotiable and commensurate with education and experience.

Hourly range $25-28.50/hour

This is a part-time, non-exempt position. Working hours may include evenings

and weekends as program evolves but initially will be Tues (11:30am-4pm), Wednesday 9:30am-6:00pm), Thursday (9:30am-6:00pm)

Competitive hourly pay based upon experience- 30 minutes lunch with paid breaks, plus: 403(b) retirement savings plan, paid vacation and sick leave, paid holiday schedule, health insurance, dental and vision insurance after 90 day evaluation period.

To Apply: Submit resume by email to our Dental Director, Dr Adrienne Wong, at

adrienne@clinicbythebay.org Reference “Dental Assistant/Patient Coordinator” in subject line.

We are seeking a part-time Behavioral Health Therapist to join our team as an independent contractor. In this role, you will deliver crucial mental health services to our patients, the majority of whom are managing chronic conditions such as hypertension, high cholesterol, and diabetes. Our clinic takes a holistic approach, offering medical, behavioral health, and dental services in a manner that respects diverse cultures and backgrounds.

This position entails a commitment of 8-12 hours per week and is made possible through grant funding. As part of our commitment to our valued team members, we offer a competitive stipend on a bi-monthly basis. Please note that this position does not include benefits. Your dedication to making a positive impact on our patients' lives is what drives us, and we look forward to welcoming you to our passionate and compassionate team.

DUTIES AND RESPONSIBILITIES

• Provides clinical and case management services to patients, interviews patients; conducts initial and ongoing psychosocial strength-based assessments.

• Develops initial and ongoing treatment plans for patients; identifies and pursues necessary resources to implement treatment plans.

• Conducts individual psychotherapy sessions; provides education on behavioral health care symptoms and the role of medication in alleviating such symptoms; diagnoses illnesses and dual recovery/co-occurring disorders.

• Prepares and maintains psychosocial case histories for use in diagnostic evaluations and monitoring patient progress.

• Provides crisis intervention as needed; stabilizes patients in crisis including brief intervention in clinic; arranges for hospitalization and coordinates treatment elements.

• Notifies patients and families of community resources and makes referral as necessary to meet basic needs such as housing, medical care, and employment.

• Maintains all records in accordance with the Quality Assurance standards of the California Board of Behavioral Sciences.

• Participates in clinical case presentations and peer reviews.

• Prepares reports; case summaries, correspondence and other written materials.

• Collaborates with other departments and agencies related to patient treatment planning.

• May serve as a liaison to other community agencies.

• Works closely with the Executive Director, Medical Director, and Clinic Management to ensure effective mental health services for our patients.

KNOWLEDGE AND SKILLS

Knowledge of:

• Current theories, practices, and principles and practices for services to clients with behavioral health care symptoms and diagnoses.

• Psychological diagnostic methods and terminology.

• Cultural and social factors affecting behavior patterns.

• Wellness, recovery and resiliency-oriented strategies and supports.

• Dual recovery/co-occurring disorder treatment, screening and assessment tools.

• Community needs, resources and organizations related to behavioral health care.

• Clinical standards of practice and licensure requirements.

• Principles and practices of direct client service delivery.

• Principles of social needs, problems, attitudes and behavioral patterns.

• Applicable federal, state and local laws, rules and regulations.

• Office of administrative practices and procedures, including records management and the operation of standard office equipment.

• Completed applications related to the work.

Ability to:

• Work collaboratively with multi-disciplinary teams, community resources and organizations.

• Organize and prioritize work and meet critical deadlines.

• Interpret, explain, and apply regulations, policies and procedures.

• Communicate clearly and effectively, both orally and in writing.

• Analyze, evaluate and make sound decisions.

• Prepare clear, accurate and effective reports, correspondence and other written materials.

• Establish and maintain effective working relationships.

• Work with a diverse population.

MINIMUM QUALIFICATIONS

1. Bilingual in Spanish

2. Commitment to the mission and values of Clinic by the Bay/Volunteers in Medicine.

   Education:

Possession of a master’s degree from a recognized college or university in social work, marriage and family therapy, clinical or educational psychology or in a closely related field.

AND

License/Registration:

Possession of a valid registration as an Associate Social Worker, Associate Marriage and Family Therapist Intern, Psychological Assistant/Associate, or Associate Professional Clinical Counselor from the applicable licensing authority: (California Board of Behavioral Sciences or California Board of Psychology.)

Special Requirements:

In compliance with the Administrative Simplification provision of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), individuals in this classification are required to possess a National Provider Identifier (NPI) number prior to their first day.